Designing a Distance Learning Website That Meets the National eLearning Center’s Standards
29 August, 2021
Designing an Interactive Educational Website That Meets National Center for E-Learning Standards
30 August, 2021
تُعقد آلاف اجتماعات العمل يومياً في الشركات والمؤسسات في جميع أنحاء العالم. تُعدّ الاجتماعات جزءاً
and an important part of companies’ day-to-day operations. Meetings are where many of the
most important business decisions are made and discussions take place. But meetings are also one of the most complained-about aspects of work
for a variety of reasons.
According to an article published in Harvard Business Review These complaints are supported by a study showing that
meetings have become longer and more frequent over the past 50 years, to the point that executives now
spend an average of nearly 23 hours in meetings each week, compared with fewer than 10 hours in the
1960s. This doesn’t even include all the impromptu gatherings that don’t count as scheduled meetings.
This raises many questions about what you should and shouldn’t do when holding meetings to make them
successful and more effective. Read on for some meeting management tips to help you
Tips for holding more productive and effective business meetings.
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1. Prepare and get ready:
The first tip for managing a meeting is to prepare thoroughly. Failing to prepare for a meeting may be the single biggest reason
for business meetings failing. So, before you send an invitation to your next meeting, pause and think about a few
الأسئلة المهمة:
- What is the purpose of the meeting?
- What decisions or actions do you want to take during your meeting?
- Is the meeting necessary? Or could an email, a phone call, or another form of
communication achieve the same goal more efficiently?
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2. Create an agenda for the meeting:
Once you’ve defined your goal and confirmed that a meeting is truly necessary, go ahead and write your goal and discussion topics into an agenda.
A simple agenda that can be shared with everyone invited to the meeting. Sending the agenda early is
important because it helps participants prepare adequately for your meeting.
It’s also essential for keeping your meeting focused and on track.. احرص على ألا تكون غامضاً
When writing the agenda, it’s best to be specific and clear.
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3. Invite the right people:
It may be tempting to include everyone in meeting invitations, and while sometimes it’s
This is necessary, but doing so can take up a significant amount of other people’s time and energy. If you’re not sure whether
someone should attend your meeting, consider giving them a quick call or sending them an email or chat message to ask
whether they’d like to be included. Another option is to use the optional-attendee feature in some
calendar apps.
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4. Encourage participation:
For any given meeting, especially those with larger groups, it’s a valuable practice for entrepreneurs andقادة الأعمال
Encourage people who tend to be quiet to speak up. Often, employees who
have strong social and communication skills get the final say simply because they’re the only ones speaking. However,
asking everyone for honest opinions can lead to some of the most productive discussions..
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5. Be careful when scheduling the meeting:
Be very careful about when you schedule your meetings. At many companies, certain times of day
are considered the worst times to schedule meetings. In general, these may include the first half hour of the day,
lunchtime, or the last hour of the day.
Scheduling meetings during these times risks wasting time if one or more participants arrive late or
have to leave early. However, every organization is different, so schedule your meetings according to
the specific characteristics of your organization..
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6. Start and end the meeting on time:
It’s perfectly fine to let people connect and chat for a minute or two at the start of a meeting, but it’s also important
to make sure your meetings start and end on time..
To help keep things on track, find strategic ways to gather participants and start on time.
The cue. For example, consider standing up and closing the meeting room door once everyone has entered the room.
You can also ask the person closest to the door to close it. Either approach will subtly let
participants know that the meeting is about to begin..
Or, if the meeting is nearing its end, politely interject in the discussion and let participants know that time is running out. For
سبيل المثال، يمكنك أن تقول، “لقد كان هذا نقاشاً رائعاً، ولا أريد اختصاره، لكننا نفكر في الوقت الحالي. هل
we schedule a follow-up meeting to continue this discussion?” “
It’s also important to encourage participants to actively contribute to the meeting, so you can make the most of everyone’s time and
use it as efficiently as possible. You might also consider asking participants to put their phones away during the meeting to avoid distractions.
غير الضرورية.
It’s also worth remembering that meetings don’t have to run for the full scheduled time. If you’ve already achieved your goal, simply
tell participants that you’ve accomplished the meeting’s objective sooner than expected and that you’ll wrap up early,،
giving everyone some time to get back to their workday.
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7. Taking notes:
It’s important to take notes during your meeting, whether they cover discussion points, action items, key decisions, or questions.
Open. Sometimes it’s helpful to write meeting notes on the screen for everyone to see. This has the added benefit of ensuring shared understanding and clarity about the meeting’s outcomes
with the added benefit of ensuring shared understanding and clarity about the meeting’s outcomes.
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8. Focusing on a specific point during discussions:
Sometimes, especially in Brainstorming sessionsit can be easy for the discussion to drift off
topic. Sometimes these digressions can be valuable, but often they aren’t
productive or useful, at least for the time being. If so, it’s important to tactfully steer the conversation back to
A focused agenda item.
If the conversation veers off track during a meeting, consider politely stepping in to
redirect the conversation and use one of these strategies to refocus the meeting::
- Capture the point in your notes as a topic for future discussion.
- Suggest scheduling a separate meeting to explore the idea.
- Respectfully point out that the conversation is going off topic and that you’d like to bring it back to the agenda..
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9. Assign a clear meeting leader:
While having a clearly designated leader is essential for a successful meeting, if too many people try to lead the discussion
or one person is unable to keep it on track, the meeting can quickly go off course.
Everyone benefits when the leader understands their role and others support them in fulfilling it.
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10. Following up on the meeting outcomes with a message to everyone:
Assuming you took good notes throughout the meeting, this step will be very easy. Simply
send your notes to all participants after the meeting. If there are specific follow-up items,
Add it to your to-do list or task manager so you can track it. If any follow-up meetings need to be scheduled, go ahead and
schedule them right away to avoid future scheduling conflicts..
11. Evaluate your meeting:
Running effective meetings is both an art and a science, and it’s important to review how your meetings are going regularly. At the end of each day,
ask yourself questions about your meetings::
- Did your meetings achieve their goals?
- What went well in your meetings?
What can be improved?
